['Carol Smith' via Google Summer of Code Mentors List] [GSoC Mentors] [GSoC 2015] Mentor Midterm Evaluations 26 June - 3 July

[Jose E. Marchesi]

Hi all.  Please see below: it is time for the midterm evaluations!

Please be ready to submit your evaluations through melange, by next
week.

The evaluations are extremely important: missing them would have very
bad consequences for GNU in this edition and also future GSoC editions,
so please let us know if for some reason you wont be able to send it in
time.

Thanks!

--- Begin Message --- Subject: [GSoC Mentors] [GSoC 2015] Mentor Midterm Evaluations 26 June - 3 July Date: Wed, 17 Jun 2015 10:43:07 -0700

Hi GSoC 2015 Mentors and Org Admins,

Per the program timeline, starting next Friday, 26 June you will will be able to submit an evaluation of your student(s)' progress on their projects thus far. 

Here's some important info on midterm evaluations for those not familiar:

Midterm evaluations are done via Melange. Starting at 19:00 UTC on Friday, 26 June you will be able to submit an evaluation for your student(s).You can find the evaluation links on your dashboard under 'Evaluations', one for each student you are a mentor for. If you are curious about who can see evaluations after they are submitted, please check out the FAQ on Evaluations. I have also pre-published the evaluation questions below in this email so you can prepare. The deadline to submit your evaluation is 19:00 UTC on Friday, 3 July. For those of you who have participated in evaluations in previous years, please note that this evaluation window is extended by three days to include a weekend and gives you more time to submit.

You may not submit your evaluation before or after the evaluation window. Please ask your org admin to submit your evaluation for you if you absolutely cannot submit yours on time. There really is no excuse for missing the submission of a student's evaluation.

You must submit an evaluation for every student you are a mentor for this year. You may submit, modify, and resubmit an evaluation as many times as you choose up until the deadline. You must answer all required questions on the evaluation in order to save submit it.

Please note that failing a student at the midterm evaluation means *this student is immediately removed from the program.* There is no way to fail a student at the midterm and have the student continue with the program to try to "make it up" at the final. If your student fails, your student is out.

You might find the FLOSS manual on GSoC evaluations helpful as well. There's some excellent wisdom in there from your fellow mentors and org admins on the evaluation process.  

Students must have an evaluation on file from both themselves *and* a passing evaluation from their mentor(s) in order to receive their midterm payments.

Finally, a reminder: This year we will not allow any mentor who misses an evaluation deadline to attend the mentor summit (assuming no one else submits the evaluation on the mentor's behalf before the deadline either). Also, any org that misses 2 or more evaluation deadlines (for the midterm, final, or midterm and final combined) will not be allowed to attend the mentor summit this year.

Please let me know directly if you have questions or concerns.

Cheers,

Carol

---------

1. How many years have you been a mentor for Google Summer of Code (Total - this doesn’t have to be consecutive)?

1. This is my first year

2. 2-3 years

3. More than 3 years

2. If you answered “2-3 years” or “more than 3 years” as a mentor, what years did you participate?

3. How many years have you been a student in Google Summer of Code?

1. I have never been a student

2. 1 year

3. 2 years

4. 3+ years

4. If you answered 2 years or 3+ years, what years did you participate as a student?

5. At what point did you first make contact with your student?

1. Before the program was announced

2. After my organization was selected to participate in Google Summer of Code

3. During the student application/acceptance phase of the program

4. During the community bonding period

5. After the start of coding

6. How often do you and your student interact?

1. Daily

2. Every few days

3. Weekly

4. Every few weeks

5. Monthly

6. Less than once a month

7. How do you communicate with your student? (Check all that apply)

1. Google+ Hangout

2. Voice (phone, Skype, etc.)

3. IM/IRC

4. Private emails

5. Mailing Lists

6. Student blog updates

7. In-person meeting(s)

8. Other

8. Of the communication methods listed above, which do you use most frequently?

9. How much time do you spend on Google Summer of Code per week (take into consideration your interactions with your student as well as time working with your org and on your own)?

1. 1-5 hours

2. 5-10 hours

3. 10-15 hours

4. 15-20 hours

5. More than 20 hours per week

10. How many time zones apart from your student are you?

1. Less than 3

2. 3-6

3. More than 6

11. How often do you require status updates from your student?

1. Daily

2. Every few days

3. Weekly

4. Only when explicitly asked for by me

12. Please rate the quality of your interactions and communications with the student (consider his/her communication with you as well as your responses).

1. Very Good (Student is regularly responsive and the quality of communication is high)

2. Good (Student is somewhat responsive and the quality of communication is okay)

3. Bad (Student is only somewhat or not at all responsive and the quality of communication is low)

13. Please rate the quality of the student’s interactions with your organization and community.

1. Very Good (Student is regularly responsive and the quality of communication is high)

2. Good (Student is somewhat responsive and the quality of communication is okay)

3. Bad (Student is only somewhat or not at all responsive and the quality of communication is low)

14. Is your student on track to complete his/her project?

1. The student has already completed his/her project

2. He/she is ahead of schedule

3. He/she is on schedule

4. He/she is behind schedule

15. Please rate the quality of code/work the student has produced thus far.

1. Amongst the best people I’ve ever worked with

2. Solid-quality performance

3. Good performance

4. Mediocre performance

5. Disappointing or not performing at all

16. Give an example of a very good or very bad interaction you had with your student.

17. Anything else you’d like to tell us or suggestions on how we could improve the program?

18. For the midterm evaluation, should this student pass or fail?

1. Pass

2. Fail

19. If you chose “fail” above, please fill in the reason for failure.

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